HR & Admin Assistant
Closing date 15 Oct 2026
The HR & Admin Assistant will support the HR Team in delivering efficient HR administrative services, with a particular focus on employee welfare initiatives, as well as Learning & Development projects
Main Duties and Responsibilities
- Assist on the admin and logistics of training activities, such as registrations, attendance, certificates and training records, ensuring accurate and up-to-date documentation
- Maintain the required training documentation for HRDC claims, induction programmes and training follow-up
- Support in the preparation and coordination of annual and monthly training plans
- Assist with the organisation of employee induction and other learning initiatives
- Coordinate onboarding requirements for new employees, including documentation, equipment and joining arrangements
- Assist and guide new recruits in navigating and using the internal platform
- Provide first-level administrative support for employee queries and employee relations matters, and referring more complex matters to the HR Officers
- Provide support on employee welfare and well-being initiatives and activities, and on reward and recognition programmes
- Perform the annual purchase and distribution of employee-related items
- Maintain accurate and confidential employee records and HR documentation, including expatriate and work permit administration
- Support HR projects and continuous improvement initiatives aimed at enhancing HR processes and the employee experience
Qualification and Profile
- Diploma in Human Resources, Business Administration or related field
- At least 12-month experience in an Admin support function and exposure to an Industrial environment is an advantage
- Computer literate – Good Knowledge of MS Office
- Capable of displaying a high level of confidentiality
- Excellent interpersonal communication skills (spoken & written) in French & English
- Dynamic, detail-conscious and well organized
- Values-Driven and People-Centric behaviour is essential
- Result-oriented with a ‘Can Do’ attitude
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